ECB CLUBMARK - HAYFIELD CRICKET CLUB - COMMUNICATIONS

ECB Clubmark Criteria: Communicate regularly with parents/carers

Parents/Carers are an important part of the club as they will; often be club supporters, willing volunteers and potential officials. They will also want to know their child is safe and getting the most out of cricket. Communicating with parents/carers is therefore important. When a new member joins Hayfield Cricket Club, they will receive a welcome letter telling them a little about the club.

Hayfield Cricket Club Website www.hayfieldcricketclub.com provides

 a perfect vehicle for fast, up to date, communications.

INTRODUCTORY LETTER TO PARENTS/CARERS

Hayfield Cricket Club

Dear NAME OF PARENT/CARER,

On behalf of Hayfield Cricket Club I would like to welcome your child to the club and provide you with some information about our activities. The club provides opportunities for young people between the ages of LOWEST AGE and HIGHEST AGE to receive coaching and competition in NAME(S) OF COMPETITION(S). All coaching is by qualified coaches who are trained and have been screened for their suitability for working with young people.

The club is presently applying for Sport England's Clubmark, which is awarded to clubs by NGB when the club is able to demonstrate that it meets the NGBs criteria as to playing programme; safeguarding and protecting children; sports equity and ethics and club management. Clubmark is an acknowledgement that we take these issues seriously and that we are striving to provide a high quality and welcoming environment for young participants in the sport. Our club welfare officer, NAME OF CLUB WELFARE OFFICER, is responsible for ensuring that our child protection policy is implemented and can be contacted on TELEPHONE NUMBER should you have any concerns.

We welcome parents to all training and competitions and value your support. We are keen to try and involve parents in the club and would like to invite you to an open evening on DATE where you can meet club members and find out more about the club. Below is some information about training times and dates, and details regarding travel arrangements, kit and club registration.

Training sessions take place on DAY at TIME from START DATE to END DATE at NAME OF VENUE.

Arrangements should be made for your child to travel to and from training sessions and matches. We appreciate it if children can arrive promptly and are collected promptly at the end of the session, if they are not making their own way home. If you are going to be late picking your child up, please contact NAME OF JUNIOR COORDINATOR/HEAD COACH on TELEPHONE NUMBER(S) and let them know.

Club training kit consists of DETAILS OF KIT TO BE WORN. The cost of each training session is £COST and competition fees are £COMPETITION FEES. The club has a small membership fee of £MEMBERSHIP FEE and this should be paid by DUE DATE.

We would be grateful if you could complete the attached junior club membership form. For the safety of your child it is important that the club is informed of any medical condition or allergies that may be relevant, should your child fall ill or be involved in an accident while at the club.

If you would like to talk to someone at the club about this information or your child’s involvement with the club, please contact the Junior Coordinator, NAME OF JUNIOR
COORDINATOR on TELEPHONE NUMBER(S).

We thank you for your co-operation and look forward to meeting you at some point in the future.

Yours sincerely,

SIGNED: DATE:

NAME:

POSITION: Junior Coordinator