ECB Clubmark Evidence File Checklist - HAYFIELD CRICKET CLUB - 

Registered May 2007

   Safe, Effective, Child Friendly

Last updates 20/08/07

Position & Progress

  No, Not Started - WT ,Working Towards - Yes ,Completed 

No

WT

Yes

Agenda Item Report

Criteria

Evidence Required - Action Needed

By Whom

Duty of Care and Safeguarding Children

1.1

Adoption of ECB Safe Hands Cricket Policy

1

Hold Copy of Safe Hands and adhere to it

2

Hold copy Constitution adopting Safe Hands

3

All new and existing members made aware of procedures

*

1.2

Appoint a Club Welfare Officers (CWO)

1

Appoint CWOs, one of whom must be a coach

*

2

Produce Workshop Certificates, repeat every 3 years

3

CWO must report to Club Management Committee (CMC)

*

Check Constitution requires reporting to MTC

1.3

CWO Must have attended NSPCC training

1

Hold Copy of NSPCC Course Certificate, repeat 3 years

2

NSPCC Course poster displayed on Notice Board

3

Notice Board Photograph of CWO and contact details and availability

1.4

All Coaches adopted ECB Coaches COC

1

Adopt COC for all coaches, official, volunteers (Template1)

*

1.5

Adopt Code of Conduct for Members/Guests

1

Copies of COC for Cricket Club Members/Guests

*

2

Displayed on Notice Board / Website

3

Record who has received COC information

1.6

Adopt Safe Hands for all new volunteers

1

Criminal Records Checks /Self Declaration

*

2

Copy of Recruitment Policy

3

Copies of Job adverts / notices for new volunteers

4

5

1.7

Criminal Record Checks

1

Confirm Criminal Record Checks comply

*

1.8

Risk Assessment

1

Written evidence of assessment checks (CWO)

*

2

Identify Post requiring CRB checks

3

Complete CRB or Voluntary Declaration Table

1.9

Emergency Procedures

1

Copy of Club's Emergency Procedures (Template 2 & 3)

*

2

Map/directions/telephone Nos/website on notice board

3

Telephone Number of local Doctors/Hospital/Police

4

Incident Recording Book and where is it kept?

1.10

Access to First Aid Equipment

1

First Aid Equipment Minimum Requirements

2

3

Evidence of all Team have access to First Aid Equipment

4

Site Visit

1.11

Contact Details of Parents/Guardian/other

1

Entry on Copy of Blank Membership form (Templates 4 & 5)

*

2

Site Visit

1.12

Special Medical Conditions/Considerations

1

Entry on Copy of Blank Membership form (Templates 4 & 5)

2

Demonstrate systems how information is passed on in Club

3

Site Visit

1.13

An Accessible Telephone

1

Install PAYPHONE/Mobile in Clubhouse for home games

*

2

Accessibility Checks for Mobiles for away games

3

Site Visit

The Cricket Programme

2.1

ECB Coaches Association

1

Check all ECB CA Membership numbers

*

2

Check Coaches know latest COC, knowledge and information

4

Obtain Professional Indemnity Insurance

2.2

Non ECB Coaches

1

Must have either Club or individual Insurance

*

2

Copy of Club's Insurance

3

Copy of Individual's Insurance

2.3

Safe Environment

1

Completed Risk Assessment Form for all venues used

3

Provision and use of Helmets/Bowling Machine/Frame

4

Use safe Indoor and outdoor venues and equipment

2.4

Junior programme overseen by ECB Coach

1

Evidence of ECB Coaching Certificate

*

2

2.5

Structured Junior Coaching

1

Examples of Session Plans

*

2

Copy of overall coaching programme

2.6

Competitions for Juniors

1

Copy of Junior Fixtures

*

2

Evidence of competitions, festivals and leagues entered

2.7

ECB Coaches Ratio

1

Nets 1:8, Group 1:24, Matches 2 Adults, Hard Ball 1:16

2

Examples of completed sessions, evidence of ratios

*

3

Site Visit

2.8

Supervision and Staffing requirements

1

Minimum 2 Adults per Junior session

2

Supervising groups Under Aged 8 1 adult to 8 children

3

Supervising groups Over Aged 8 1 adult to 10 children

4

Examples of completed session attendance register, how managed?

*

5

Explain which areas are open on practice nights

Sports Equity and Ethnics

3.1

Adopt ECB Equity Policy

1

Hold copy of ECB Equity Policy (Template 9)

2

Adhere to its principles and guidelines

*

3

Copy of Constitution incorporating ECB Equity Policy

3.2

Running a Sport Club for All' Workshop

1

One member of management committee to attend course

*

2

Copy of Attendance Certificate, repeat 3 years

3.3

Equity in Your Coaching' Workshop

1

One qualified member of management committee to attend

*

2

Copy of Attendance Certificate, repeat 3 years

3.4

Code of Conduct for Members/Guests

1

Adopt Code of Conduct for Members/Guests

*

2

Copy of COC Members and Guests

3