Subject to approval at the next meeting, Committee Minutes for 2008 season...
Hayfield CC Minutes of Meeting held on 26th June 2008
Apologies: P Senior, I Webster, P Coverley
Treasurer: Reported income as £2858.74, Expenditure £2242.05, Plus banking ending 29.6.08, Players subs to be chased.
Juniors: Subs need checking for older juniors, Action by John Matthews
Cricket Week 12/8/808 in hand
Coaching 6 to 8 year olds to be organised in September with Paul Taylor
2009 Events: Agreed to for a Special Events committee, action Chris Heard,
Meeting to be arranged with Millie Preece, action Chris Heard
Meeting to be arranged with Advertising Consultant, action President.
Ground: Discussion on duty players, Chairman to prepare details of duties, pre match and post match.
Tim Kirton expressed interest in helping on square.
Ladies: Lorna reported on improvements with new coaching
All subs paid except one.
Fund Raising: BBQ 12/7 cancelled
Fun Day / Duck Race to be held 13/7, Format to be finalised, Lorna to prepare posters
West Indian Game / Summer Ball Cancelled
Curry Nite - September, Chairman and Any Robinson to action
Bonfire, Sportsman's Dinner and Xmas raffle to go ahead.
Sponsorship total to date £4100 plus Board Sponsors
I Webster and Chairman to action outstanding monies
AOB: President asked all 3rd XI players to pay subs, I Webster to action.
Next Meeting: Friday 25th July 7-30
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Hayfield Management Minutes: April 25th 2008
Present: B. Higginbottom, P. Senior; J. Worthington; G. Reynolds; J. Burgess, Lorna, Rebecca, John Matthews, Tony Richardson
Apologies: C. Heard
Matters Arising from previous meeting: Club Flag to be sorted, Sponsor boards to be relocated.
Treasurer’s Report:
Ian reported that the club Finances were £6,400 overdrawn (approximately). There had been numerous outgoings in the month including £1300 pavilion and the income from the pre-season bash wash £1800 (well done to Julian and all concerned).
Secretaries Matters:
Various forms including – Umpires scoring, tariff of disciplinary offences, new bowl out rules for cup games were tabled. There was also a strong recruitment drive from the league for ‘Umpires’ which is becoming a serious problem.
Committee Reports:
Ground: Difficulty in preparing the ground experienced, work to ground recommended to stop vandalism (Gate / fence / changing room door)
Ladies: A Lady coach has been appointed for Fridays (Huw’s contact), preparations for the pub six a side going well.
Playing report: No report,
Juniors: (Captains allocated to the various team – Under 11’s still to be arranged) Paul Taylor arranged for Thursdays and Saturday mornings, John sorting rota out of helpers.
Fundraising:
No Report.Sponsorship:
So far £3243 has been raised by sponsorship – signs going well @ £200 each.Club Mark.
Nothing to report.2009
Nothing to report.AOB:
Club Flag still to be done (JM).
Wall needs repairing – letter to the Parish Council (PS).
Thanks given to the ‘Beech Combers’ for their entertainment at the social event and everyone concerned with the evening.
Scorers need to be recruited / trained etc.
Date of next meeting: 30th May 2008 – 7.30pm.
Paul Senior 24th May 2008.
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Hayfield Management Minutes: March 28th 2008
Present: B. Higginbottom, P. Senior; J. Worthington; G. Reynolds; J. Burgess, C. Heard, L. Young.
Apologies: I. Webster, T. Richardson
Matters Arising from previous meeting: None
Treasurer’s Report:
In the absence of Ian, Bill reported that the club Finances were £3,670 overdrawn. It was anticipated that there would be approximately £7,000 income over the next 6 weeks and approximately £4000 expenditure over the next 6 weeks. Decision to pay back interest free loans would be taken next meeting.
Secretaries Matters:
The club handbook is with the printers and anticipated to be available for circulation next week.
A nice letter had been received from a village resident, congratulating the Chairman on a very informative letter recently sent to the villagers – well done Messrs Heard / Higginbottom!
A captains / Umpires pre-season meeting will be held shortly at Chapel on Thursday 10th 7.45pm
A League Junior meeting will be held on Wed 9th at Hawke Green 8.00 pm
Sub – Committee Reports:
Ground: Glenn to issue Job list for the fourth coming working weekend of the 5th / 6th April
Ladies: Fixtures to date have been incorporated into the club handbook, Ladies pub six a side to be held on the 18th May 2008 (with possible film evening afterwards). Lorna requested assistance in organising a coach to assist the women’s section (Bill to sort out); Ladies practise to start on the 11th April..
Playing report: No report,
Juniors: No report, signing on Evening 4th April 2008.
Fundraising:
Tony had 2 extra board sponsors for the ground.
Arrangements made for the pre-season presentation evening.
Chris requested someone to take the Lead for the Summer Ball organisation with the existing members happy to assist, various ideas already at discussion stage - date set at 27th September.
2009
Further discussions to take place next meeting on the 2009 celebrations / book.
AOB:
Lorna to review CRB course info with a view to going on the course.
John Matthews to sort out Club Flag.
Date of next meeting: 25th April 2008 – 7.30pm.
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Minutes Of Committee Meeting Held 29/2/2008
1) Apologies - P Coverley, C Heard, P Senior
2) Treasurers Report - Current Overdraft £1971, Plus Loan £1500, Total £3471
Income (Feb) £2375
Expenditure (Feb) £822
Agreed maintain overdraft facilities at £10,000 consider donation P Allen Charity at next meeting. New Patron 2007 Hd Mellor I Anscough.
3) Secretary's Report- * Fixture Card to be printed - chairman to laise with
with Paul Senior
* Address List now prepared please advise any alterations.
* Ladies Fixtures to be formalised.
4)Action-Pre- Season *
Glen Reynolds / Chairman to prepare list of Jobs to Allocated for Cricket Force
5/6 April.
* Wish List - Proceed Chairs, Freezer and Square Cover.
5) Score box
* Julian to form Sub-Committee with P. Coverley, C Unsworth and P Senior to move forward.
6) Sponsorship
* Chairman to write to 2007 Sponsors.
* Anthony Richardson to fit sponsor boards.
7) Fundraising
* Agreed programme as set out in Chris Heard's Newsletter .
Jack Worthington will distribute Letters in Little Hayfield.
8th March - agreed £ 15 per ticket Drinks and nibbles.
Chairman to organise prizes Band/Disco arranged.
8) Juniors * Registration Evening 4th April
* Cricket Bag received from Lord Taverners .
* Coach Programme to be pursued Tim Kirton to take Levell.
* Sub Committee to meet to arrange team Captains Kit Check.
9) 2009
Events * Anniversary Book on Progress Sub - Committee to be formed to arrange format
*
Summer Ball
*
Classical Evening
*
Special Match
*
Sale of Ties
10)Any other Business. 1 John Matthews to arrange for club flag.
2 Tony Richardson- Arrange Storage Area and Notice Board.
3 Chairman to check with Derbyshire County re: Coaching for Ladies.
4 Discuss President/Chairman at next meeting.
Date of Meeting :- Friday 7.3Opm 27th March 2008.
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Committee Minutes Meeting 1.2.08
Apologies - P Senior, J Burgess
TREASURERS REPORT - £4705.61 overdrawn including £1500 loans
- Membership Plus - Drive begins 4.4.08 - To supply list of patrons to Paul Senior
SECRETARY REPORT - In Paul's absence agreed fixture list to be printed mid March - Reports required Chairman, ladies 3rd XI
- Address list in hand Michelle requires details from Ian Webster
SUB COMMITTEE (A) PLAYING
1) Senior - Nets started, mixed attendance
2) 3rd XI - No report
3) ladies - ladies to organise details of fixtures and report for Paul Senior
ladies 6-a-side in hand, details of social evening . on day to be presented at next meeting
Bibis partner to help re: grant aid - liase with Chairman
4) Juniors - Agreed signing on night - 4th April
(B) GROUND/PAVILION
Glen and Bill to provide work list for cricket
force weekend 5-6th April
Roof to Pavilion leaks to be checked by Richard Smith
FUND RAISING - Programme 2008 agreed
Saturday 1 st March
80's night with nibbles - Free Bar - £15 Tickets - C Heard to organise
Saturday
Club Nite with Paul Seniors band - Julian Burgess and Chris Unsworth to organise
Sunday 18th May
ladies Pub sixes and fun night - ladies SIC to organise
Saturday/Sunday Club Weekend 5/6th July
Hog Roast Disco
Fun Day
To be discussed next meeting
Summer Ball - Usual gang to organise
Friday 7th November
Sportsman's Dinner - Sub Committee to be formed
Speaker - Mike Watkinson??
Saturday 29th November
Curry Night - A Robinson
Sunday 21st December
Raffle - Sub Committee to be formed
SPONSORS - Chairman to write to last years sponsors and Peter Allen Fund - Tony Richardson to organise - Signs for 2008
WISH LIST CHAIRMAN/TREASURER TO PREPARE
BUDGET - FOLLOWING DISCUSSED
PAVILION FREEZER - £ 150
CHAIRS - £500
SCOREBOARD - PAUL COVERLEY REPORTED
TO LIASE WITH PAUL SENIOR
RE-COSTING OF NEW EQUIPMENT SHED
CHAIRMAN TO CONTACT JULIAN/CHRIS RE: FUNDING MENTIONED IN JANUARY
CLUBMARK Aim to process prior to Season 2009
2009 Commemorative Book in Hand
Special events to be discussed
at next meeting
ANY OTHER Chairman expressed view we need programme coach education
Club to support HAFC Dinner
Tea Ladies night to be arranged
Chairman and President to step down AGM 2008
DA TE OF NEXT MEETING - Friday 7.30pm 29th February
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Hayfield Management Minutes: January 11th 2008
Present: B. Higginbottom, P. Senior; J. Worthington; G. Reynolds; T. Richardson, J. Burgess, C. Heard, M. Creaney,
L. Young.
Apologies: I. Webster, P.Coverley
The Chairman welcomed all committee members and wished everyone a happy and successful 2008.
Matters Arising from previous meeting: None
Treasurer’s Report:
There was no formal report in the absence of Ian, but Bill reported that the club Finances were approximately £3,900 overdrawn with £600 still to come in. Alken Engineering had agreed to sponsor the club for another year and huge thanks from the committee to Paul Coverley.
Secretaries Matters: The League had requested money for the new balls and fielding discs at the league meeting next week at Romiley (Glen agreed to go in Bills absence), the League had sent through a ‘Safe Hands’ Policy which was to be read by our Child Welfare officers. Paul Senior was to forward the Fixtures Calendar to the Ladies and Playing Sub-Committee. A draft Club Handbook was to be prepared for the next committee meeting and a request for all sections reports and programmes to be available for then if possible.
Michelle, bravely agreed to compile the Club Data Base! with all sections sending her the necessary ‘old’ data basis in circulation. It was agreed that this would be hugely important for fundraising and communication for the club. The target for completion was April 2008.
Wish List Expenditure: The following was a summary of the ‘Wishes’ expressed at the meeting: New Cover extensions for the covers, Post and Netting Construction for the side of the river, Shelving to the changing room, score box remote control score devices, Scheme to bring Gas into the Building (No jokes please!), A Gazebo, New Chairs (A request from the Tea Ladies). It was thought that to help raise funds towards these items, a pre-season event would be organized Lead by Julian, tied in with work on the ground and the Cricket force weekend.
Playing report: No significant items to report, request for a more definite plan of action for the training and selection of scorers needed.
Juniors: No report, winter nets going well. Kit check to be carried out and request for new kit to be made, John to action
Ground: Tony to action the advertising hoarding again with a more substantial method fixing, thought to be given to advertising to the front fence area now that the trees have gone, also possible ‘Pub boards’ to be erected. A list of work on the ground to be produced and further thought this season to be given to how we can relieve Bill of the duties of grounds man and bring in new blood. The Memorial Garden was also to receive some attention.
Fundraising:
Chris to issue full calendar of events by next meeting, provisional events as follows: Feb 80’s night, March curry night, April pre-season bash, Ladies organised event May 18th, August Charity cricket match and Duck race, Sept Summer Ball, Nov Sportsman’s Dinner and Bonfire night, Dec Christmas Raffle.
Club mark: No action taken at this stage, subject to further discussions.
AOB:
Review of CRB Checks to be done, Chairman’s welcome letter to the villagers to be actioned, Possible Grant opportunities handed over to Bill from Bibi.
The draw took place for January. Andrew Staples, Ann Middleton, Charlie Hadfield and the Royal Hotel winning prizes.
Date of next meeting: Friday 1st February 7.30 (Club House)
Paul Senior 13th January 2008.